AI spend is more fragmented than it appears.
Across a group, AI costs are often spread across IT agreements, corporate cards, expense claims, cloud platforms and individual teams. Finance sees the invoices. IT sees some of the tools. Few organisations have the complete picture.
Costs sit across multiple systems
Copilot may sit inside the Microsoft agreement, model costs in the cloud platform and other AI tools on corporate cards or expense claims.
Ownership is unclear
It is not always clear who owns a tool, which part of the business uses it or which budget should carry the cost.
Overlap is discovered too late
Several teams may buy tools with similar capabilities without knowing what is already used elsewhere in the organisation.
How it works
Start with a free AI cost assessment.
The assessment gives you an initial, consolidated view of your organisation's AI tools, costs and ownership. It uses information from your existing finance, licence and vendor sources.
Share existing data
Start with a simple export from the relevant systems. No technical integration is required for the initial assessment.
Fideria structures the information
Tools, licences and model costs are matched to the relevant entity, department, owner and cost centre where the data allows. Anything that cannot be matched is flagged for review.
Receive a consolidated report
The report shows identified AI costs, ownership, potential overlap, unused licences and areas requiring further review.
What you receive
Four concrete answers.
Which AI tools are we using?
A consolidated register of identified AI tools, licences and model costs, including available information about owners, entities, departments and contracts.
What is our AI actually costing?
A consolidated view of estimated annual spend by tool, entity, department and cost centre, reconciled against available finance data.
Where are the overlaps and risks?
An overview of tools with similar capabilities, unused licences, costs without clear ownership and vendors that require further review.
What does management need to know?
A concise, board-ready summary of the most important costs, variances and recommended actions.
Product screens and figures shown on this page are illustrative.
The platform
From an initial assessment to ongoing control.
The assessment gives you the first consolidated view. Fideria can then keep the information current, track actual spend against approved budget and generate recurring reporting for management and the board.
A register that stays current
Data from existing identity, finance, licence and vendor systems helps keep AI tools, costs and owners up to date.
Budget against actual spend
Track approved budget, actual spend and variance by entity, department and initiative.
Reporting from the same data
Create recurring management and board reporting from the same current information, without manually rebuilding the material every quarter.
Ask questions about your own data
Fideria's AI assistant, Morgan, helps authorised users answer questions such as what a specific subsidiary is spending on AI, which licences are not being used, and what has changed since last quarter.
Continuing with the platform is entirely optional and is decided separately after the assessment.
See Fideria in action.
In less than a minute, see how Fideria brings together information from existing systems, builds the register, compares budget with actual spend and creates a board-ready summary. Sound is off by default.
Connect data sources
Identity, licence and vendor systems you already run, connected in minutes.
Consolidate tools and costs
Every tool matched to an owner, an entity and a cost. What cannot be placed is flagged.
Track budget against actuals
Approved budget against actual spend, with the variance per entity.
Report and analyse
A board-ready summary from the same data, with answers to questions about it.
What the assessment looks for.
Four things we review in your own data, per entity and per department.
Tools missing from the existing overview
AI tools may be purchased by individual departments or employees without appearing in IT's or procurement's consolidated overview.
Licences assigned but not actively used
Assistant licences may be assigned to entire departments even though only some employees use them actively.
Model costs increasing without clear ownership
Usage-based costs may grow gradually without a defined budget, cost owner or review process.
Multiple tools with similar capabilities
Different teams may use separate tools for the same or closely related needs, creating unnecessary cost and fragmentation.
Trust and access
Read-only access
Fideria does not need to change anything in connected systems.
No integration required
A CSV export is enough for the initial assessment.
EU data residency
Data is processed and stored in the EU.
Revocable access
You control the connected sources and can revoke access at any time.
Deletion on request
Submitted material and related working files can be deleted on request according to the agreed terms.
This is for you if
Fideria is built for organisations where AI spend is spread across multiple teams, entities or systems, and where finance and IT need the same consolidated view.
- You use several AI tools or services
- Spend sits across IT, finance and individual business teams
- You have multiple subsidiaries, business units or cost centres
- Management has requested a consolidated view of AI spend
- You want to track actual spend against approved budget
- You need clear material for a budget process, management meeting or board meeting
It is not for you if
- Your entire AI spend is one centrally managed subscription
- You only need support with a vendor negotiation
- You require a certified audit or a complete GRC system
- You only need a tool for writing AI policies
Get a consolidated view of your AI spend.
Start with a free assessment of your AI tools, licences, costs and ownership. No technical integration is required to get started.